Bylaws

WORKING GROUP DOG CLUB OF ALASKA

CONSTITUTION AND BYLAWS

Amended May 12, 2011

CONSTITUTION

ARTICLE I. NAME & OBJECTIVES

SECTION: 1

The name of the club shall be Working Group Dog Club of Alaska. (WGDCA) The objectives of the

club shall be:

a. To urge members and breeders to accept the standard of their WORKING GROUP breed as

approved by the American Kennel Club as the only standard of excellence by which their

breed may be judged.

b. To do all in its power to protect and advance the interest of all WORKING GROUP breeds by

encouraging sportsman like competition at dog events.

c. To conduct sanctioned and licensed Group Shows, Companion and Performance events for

which the Club is eligible under the rules of the American Kennel Club

d. To promote education in regard to the WORKING GROUP breeds by providing breed

specific information to owners, breeders, judges, potential owners and all other with an

interest in the Working Breeds under the rules and regulations of the American Kennel Club.

SECTION: 2

The club shall not be conducted or operated for profit and no part of any profits or remainder or

residue from dues or donations to the club shall inure to the benefit of any member or individual.

SECTION: 3

The members of the club shall adopt and may from time to time revise such bylaws as may be

required to carry out these objectives.

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BYLAWS:

ARTICLE I – MEMBERSHIP

Section 1: Eligibility

There shall be four (4) types of membership open to persons who are in good standing with the

American Kennel Club and who subscribe to the purposes of this Club.

a. Regular Membership. Regular membership is for all applicants that are 18 years of age or

older in good standing with the American Kennel Club. Regular membership shall enjoy all

the rights and privileges of the Club, including voting and holding office.

b. Associate Membership. Associate membership is for all applicants that are 18years of age or

older in good standing with the American Kennel Club. Associate members are entitled to all

the club privileges, except voting, holding office, and counting towards a quorum.

c. Junior Membership. Junior membership shall be available to persons 9 to 17 years of age.

Junior members are not eligible to vote or hold office until the age of 18. At that time, the

membership automatically shifts to a Regular membership.

d. Lifetime Membership. Lifetime membership may be granted to any member who has been a

member for a long period of time and has made significant and unique contribution to the

Club. Lifetime members pay no dues but are eligible to vote.

Section 2: Dues

Membership dues shall not exceed $60 per year payable on or before the first day of January each

year. No member may vote whose dues are not paid for the current year. During the month of

November the Treasurer shall send to each member a statement of dues for the ensuing year.

Membership applications approved after October 1st shall be credited for the entire next year’s

dues.

Section 3: Election to Membership.

Each applicant for membership shall apply on a form as approved by the Board of Directors and

which shall provide that the applicant agrees to abide by these constitution and bylaws and the

rules of the American Kennel Club. The application shall state the name, address, occupation and

breeds of dogs the applicant owns and it shall carry the endorsement of two members in good

standing. Accompanying the application, the prospective member shall submit dues payment and

nonrefundable initiation fee for the current year. All applications are to be filed with the Secretary

and each application is to be read at the first meeting of the Club following its receipt. At the next

Club meeting the application will be voted upon and affirmative votes of 2/3 of the members present

and voting by secret ballot at that meeting shall be required to elect the applicant. Applicants for

membership who have been rejected by the Club may not reapply within 6months after such

rejection. Dues submitted shall be refunded if the application is rejected.

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Section 4: Termination of Membership.

Memberships may be terminated:

a. By resignation. Any member in good standing may resign from the Club upon written notice

to the Corresponding Secretary; but no member may resign when in debt to the Club. Dues

obligations are considered a debt to the Club, and they become incurred on the first day of

January each year.

b. By lapsing. A membership will be considered as lapsed and automatically terminated if such

member’s dues remain unpaid 30 days (grace period) after the first day of the year, February

1st. For members whose dues remain unpaid after January 1st, all membership privileges

are suspended until dues are paid. In no case may a person be entitled to vote at any Club

meeting whose dues are unpaid as of the date of that meeting.

c. By expulsion. A membership may be terminated by expulsion as provided in Article VI of

these bylaws.

ARTICLE II – MEETINGS – Revised 5/12/2011

Section 1: Club Meetings

Meetings of the Club shall be held each month in the greater Anchorage area at such hour and

place as may be designated by the Board of Directors. Notice of such meeting shall be sent by the

Secretary at least 7 days prior to the date of the meeting. The quorum of such meetings shall be

20% of the voting members in good standing.

Section 2: Special Club Meetings

Special Club meetings may be called by the President or by a majority vote of the members of the

Board, and shall be called by the Secretary upon receipt of a petition signed by 20% of the

members of the Club who are in good standing. Such meeting shall be held in the greater

Anchorage at such place, date, and hour as may be designated by the Board of Directors. Notice

of such meeting shall be sent by the Secretary at least 14 days and not more than 30 days prior to

the meeting. The notice of the meeting shall state the purpose of the meeting, and no other Club

business may be transacted. The quorum for such a meeting shall be 20% of the members in good

standing.

Section 3: Board Meetings

Meetings of the Board of Directors shall be held in the in the greater Anchorage area in the same

time frame as Club Meetings. The Board will hold a minimum of 6 (six) meetings a year. The

Board of Directors may hold board meetings via teleconference or videoconference. Written notice

of such meeting will be sent by the Secretary at least 7 days prior to the date of the meeting. The

quorum for a Board meeting shall be a majority of the board.

Section 4: Special Board Meetings

Special meetings of the Board of Directors may be called by the President, and shall be called by

the Secretary upon receipt of a written request signed by at least three members of the board.

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Such special meetings shall be held in the greater Anchorage area at such place, date and hour as

may be designated by the person authorized herein to call such meeting. The board of directors

may hold board meetings via teleconference or videoconference. Notice of such meeting shall be

sent by the Secretary at least 5 days and not more than 10 days prior to the date of the meeting.

The notice shall state the purpose of the meeting and no other business shall be transacted. The

quorum for such a meeting shall be a majority of the board.

Section 5: Meeting Notices & Communications

Member notification of club meetings (also included would be dues notices; minutes and

newsletters) and board member notification of board meetings may be sent via email provided the

member or board member has signed an authorization agreeing to this method of communication.

Such authorization, which is revocable, will also release the club from any liability should the

notification be received late or not received by the member or board member due to circumstances

beyond the club’s control.

ARTICLE III - DIRECTORS AND OFFICERS

Section 1: Board of Directors

The Board shall be comprised of the President, Vice President, Secretary, Treasurer, and five

other board members, all of whom shall be members in good standing with residency in Alaska.

They shall be elected to these offices as provided in Article IV and shall serve a one year term.

General management of the Club's affairs shall be entrusted to the Board of Directors. Any Board

member may be removed from office if absent without notice for three meetings. Such vacancy

shall be filled in accordance with Article III, Section 3.

Section 2: Officers

The Club's officers, consisting of the President, Vice President, Secretary, and Treasurer shall

serve in their respective capacities both with regard to the Club and its meetings and the Board and

its meetings.

a. The President shall preside at all meetings of the Club and of the Board and shall have the

duties and powers normally pertinent to the office of the President in addition to those

particularly specified in these bylaws.

b. The Vice President shall have the duties and exercise the powers of the President in case of

the President's death, absence, or incapacity.

c. Secretary shall notify officers and directors of their election to office and shall keep a record

of all meetings of the Club and the Board, of all votes taken, and of all matters of which a

record shall be ordered by the Club and carryout other such duties as are prescribed in these

bylaws. The Secretary shall have charge of the correspondence, notify members of

meetings, notify the Board of meetings, keep a roll of the members of the Club with their

addresses, and carry out other such duties as are prescribed in these bylaws.

d. The Treasurer shall collect and receive all monies due or belonging to the Club. He/she shall

deposit the same in a bank approved by the Board, in the name of the Club. His/her books

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shall at all times be open to the inspection of the Board and he/she shall report to them at

every meeting the condition of the Club's finances and every item of receipt or payment not

before reported; and at the Annual Meeting he/ she shall render an account of all monies

received and expended during the previous fiscal year.

Section 3: Vacancies

Any vacancies occurring on the Board or among the offices during the year shall be filled until the

next annual election by a majority vote of all the then members of the Board; except that a vacancy

in the office of President shall be filled automatically by the Vice President, and the resulting

vacancy in the office of Vice President shall be filled by the Board.

ARTICLE IV - THE CLUB YEAR, VOTING, NOMINATIONS, ELECTIONS

Section 1: Club Year

The Club's official and fiscal year shall begin the first day of January and continue through

December 31st. The Club’s official year shall begin immediately at the conclusion of the Annual

Meeting and shall continue through the next Annual Meeting.

Section 2: Annual Meeting

The Annual Meeting shall be held in the month of January at which Officers and Directors for the

ensuing year shall be elected by secret ballot from among those nominated in accordance with

Section 4 of this Article. They shall take office at the conclusion of the meeting at which the

elections are held and each retiring officer shall turn over to the successor in office all properties

and records relating to that office within 30 days after the election.

Section 3: Elections

The nominated candidate receiving the greatest number of votes for each office shall be declared

elected. The 5 nominated candidates for the other positions on the Board who received the greatest

number of votes for such positions shall be declared elected.

Section 4: Nominations

No person may be a candidate in a Club election who has not been nominated in accordance with

these bylaws. A Nominating Committee shall be chosen by the Board of Directors no later than the

September meeting. The Committee shall consist of three (3) members and two (2) alternates, all

members in good standing, no more than one of whom may be a member of the current Board of

Directors. The Secretary shall immediately notify the committee persons and alternate of their

selection. The Board shall name a Chairman for the committee and it shall be such person’s duty to

call a committee meeting, which shall be held no later than October 15.

a. The Committee shall nominate one candidate for each office and positions on the Board and,

after securing the consent of each person nominated, shall immediately report their

nominations to the Secretary in writing.

b. Upon receipt of the nominating committees report, the Secretary shall at least two weeks

before the November meeting notify each member in writing of the candidates so nominated.

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c. Additional nominations of eligible members may be made during the December general

meeting by any member in attendance, provided that the person so nominated does not

decline when their name is proposed, and provided further that if the proposed candidate is

not in attendance at this meeting, the proposer shall present to the Secretary a written

statement from the proposed candidate signifying willingness to be a candidate. No person

may be a candidate for more than one position.

d. If no valid additional nominations are received at the December general meeting, the

Nominating Committee's slate shall be declared elected and no election meeting and no

balloting will be required.

e. Nominations cannot be made at the Annual meeting or in any manner other than as provided

in this section.

ARTICLE V - COMMITTEES

The Board may each year appoint standing committees, subject to their final authorization to

advance the work of the Club in such matters as dog shows, obedience trials, trophies, annual

prizes, membership, rescue and other fields which may well be served by committees. Special

committees may also be appointed by the board to aid it on particular projects.

Any committee appointment may be terminated by a majority vote of the full membership of the

Board upon written notice to the appointee, and the Board may appoint successors to those

persons whose service has been terminated.

ARTICLE VI - DISCIPLINE

Section 1: Suspension

Any member who is suspended from all the privileges of the American Kennel Club automatically

shall be suspended from the privileges of this Club for a like period.

Section 2: Charges

An individual member may bring forth charges against another individual member for alleged

misconduct prejudicial to the best interests of the Club or the working breeds. Written charges with

specifications must be filed in duplicate with the Secretary and President together with a deposit of

$100.00 which shall be forfeited if such charges are not sustained by the Board or a Hearing

Committee following a hearing. The Secretary shall promptly send a copy of the charges to each

member of the Board or present them at a Board Meeting; and the Board shall first consider

whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the

best interests of the Club or the breed. If the Board considers that the charges do not allege

conduct which would be prejudicial to the best interests of the Club or of the breeds, it may refuse

to entertain jurisdiction. The Secretary shall promptly send one copy of the charges to the accused

member by certified mail, return receipt, together with a notice of the hearing and an assurance that

the defendant may personally appear in his/her defense and bring witnesses if he/she wishes.

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A member who resigns while charges have been preferred against him/her or allows his/her

membership to lapse during the year in which the charges were sustained may not apply for

membership for a minimum period of two (2) years from the time of resignation or lapse or the end

of any suspension, after which time, he/she must apply in accordance with Article 1, Section 3.

Section 3: Board Hearing

The Board or Hearing Committee shall have complete authority to decide whether counsel may

attend the hearing, but both complainant and defendant shall be treated uniformly in that regard.

Should the charges be sustained after hearing all the evidence and testimony presented by

complainant and defendant, the Board or Hearing Committee may by a majority vote of those

present reprimand or suspend the defendant from all privileges of the Club for more than 6 months

from the date of the hearing. And if it deems that punishment insufficient, it may also recommend to

the membership at the first Annual Meeting following the start of the suspension, that the penalty be

expulsion. In such case, the suspension shall not restrict the defendant's right to appear before

his/her fellow members at the ensuing Club meeting which considers the recommendation of the

Board or Hearing Committee. Immediately after the Board or Hearing Committee has reached a

decision, its findings shall be put in written form and filed with the Secretary. The Secretary in turn

shall notify each of the parties of the decision and penalty, if any.

Section 4: Expulsion

Expulsion of a member from the Club may be accomplished only at the Annual Meeting of the Club

following a hearing and upon the recommendation of the Board or Hearing Committee as provided

in Section 3 in this Article. Such proceedings may occur at a regular or special meeting of the Club

to be held within 60 days, but not earlier than 30 days after the date of the Board’s recommendation

of expulsion. The defendant shall have the privilege of appearing in his/her own behalf though no

evidence shall be taken at this meeting. The President shall read the charges and the findings and

recommendations and shall invite the defendant, if present, to speak in his/her own behalf. The

meeting shall then vote by secret ballot (written) on the proposed expulsion. A 2/3 vote of those

present and voting at the Annual Meeting shall be necessary for expulsion. If expulsion is not so

voted, the suspension shall stand.

ARTICLE VII - AMENDMENTS

Amendments to the constitution and bylaws may be proposed by the Board of Directors or by

written petition addressed to the Secretary signed by 20% of the membership in good standing.

Amendments proposed by such petition shall be promptly considered by the Board of Directors and

must be submitted to the members with recommendations of the Board by the Secretary for a vote

within three (3) months of the date when the petition was received by the Secretary. The

constitution and bylaws may be amended at any time provided a copy of the proposed amendment

has been mailed either by US mail or by electronic mail by the Secretary to each member in good

standing and 2/3 majority of the membership votes for such changes at a designated meeting. The

notice shall specify a date for the meeting in which voting shall take place not less than 30 days

after the date postmarked. The favorable vote of 2/3 of the members in good standing who attend

the meeting of the vote shall be required to effect any such amendment.

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ARTICLE VIII - DISSOLUTION

The Club may be dissolved at any time by the written consent of not less than 2/3 of the members

in good standing. In the event of the dissolution of the Club, other than for purposes of

reorganization, whether voluntary or involuntary, or by operation of law, none of the property of the

Club nor any proceeds thereof, nor any assets of the Club shall be distributed to any members of

the Club, but after payment of the debts of the Club its property and assets shall be given to a

charitable organization for the benefit of dogs selected by the Board of Directors.

ARTICLE IX - ORDER OF BUSINESS

At the meetings of the Club, the order of business so far as the character and nature of the meeting

may permit, shall be as follows:

1) Roll Call

2) Minutes of last meeting

3) Report of President

4) Report of Secretary

5) Report of Treasurer

6) Reports of Committees

7) Election of Officers and Board (At the Annual Meeting)

8) Election of new members

9) Unfinished business

10) New business

11) Adjournment

At meetings of the Board, the order of Business, unless otherwise directed by majority vote of those

present shall be as follows:

1) Reading of minutes of last meeting

2) Report of Secretary

3) Report of Treasurer

4) Report of Committees

5) Unfinished business

6) Election of new members

7) New business

8) Adjournment

ARTICLE X – PARLIAMENTARY AUTHORITY

The rules contained in the current edition of Robert’s Rules of Order, Newly Revised, shall govern

the club in all cases to which they are applicable and in which they are not inconsistent with these

bylaws and any other special rules of order the club may adopt.

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WGDCA Constitution-ByLaws 20110512 (pdf)

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